"CandorIQ completely transformed our headcount planning. What used to take weeks of back-and-forth in spreadsheets and Slack can now be done in hours—with full visibility for everyone involved."
Leslie Hurley
VP, People
Case Study Fleetio
Making workforce planning strategic by eliminating bottlenecks and improving collaboration
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Logistics SaaS
Industry
300+
Employees
Distributed
US-Based
Fleetio provides cloud-based fleet management software that enables organizations to efficiently track, analyze, and improve their fleet operations. Their platform offers features such as vehicle and equipment tracking, maintenance management, parts inventory, and driver assignments, all accessible through a centralized dashboard.e and facility operations. Their platform empowers teams to manage work orders, track assets, and improve productivity, helping organizations operate more efficiently and reduce downtime.
Value Of CandorIQ
$500k
Defining levels & finding redundancies saves $500k+ on headcount (annually)
Weeks➡Hours
Headcount approvals process reduced to hours
Better Data
↑ Increased data accuracy
Challenge
Managing headcount planning at Fleetio was a complex and inefficient process. The company relied on spreadsheets, Notion, Slack, and email to track headcount requests and approvals, leading to frequent errors, misalignment, and a lack of visibility. Leadership tried to maintain structure through a quarterly review process, but last-minute changes and one-off requests often bypassed the system entirely. The process was manual, inconsistent, and time-consuming, preventing people leaders from having real-time insight into hiring plans. Ultimately, Fleetio needed a more strategic, integrated solution that provided transparency, reduced administrative burden, and allowed leadership to make more informed workforce decisions.
Pain-Points
Lack of visibility
Scattered tools
Inconsistent tracking
Approval bottlenecks
Finance-HR misalignment
Time-consuming process
Solution
Fleetio partnered with CandorIQ to transform its headcount planning process, replacing manual spreadsheets with a centralized, automated system. By integrating approvals, visibility, and compensation data into one platform, Fleetio gained real-time insight, improved collaboration between HR and Finance, and streamlined decision-making across the organization.
Key Features
Headcount requests & tracking
Reporting & analytics
Headcount scenario plans
Org charts
HR system integrations
Results
Increased Visibility
CandorIQ provided real-time access to headcount data, eliminating reliance on scattered tools.
Strategic Workforce Planning
Better tracking and reporting transformed headcount planning from reactive to proactive.
Streamlined Approvals
Centralized requests and workflows reduced bottlenecks and improved decision-making speed.
Saved Time & Resources
Eliminating manual spreadsheets and ad-hoc requests freed up leadership and HR for higher-value work.
Improved Accuracy
Automation reduced human error, ensuring up-to-date and reliable workforce planning data.
